Operations and Finance Coordinator
Company: SNAC International
Location: Arlington
Posted on: April 25, 2024
Job Description:
This is a great opportunity for a professional who is passionate
about operations, membership, and accounting to become an integral
member of the energetic and collaborative team at SNAC
International. - Founded in 1937, SNAC International (formerly
Snack Food Association) is the leading international trade
association for the snack industry representing over 400 companies
worldwide, including suppliers, marketers and manufacturers. Upon
its three pillars of education, advocacy, and networking, SNAC is
committed to connecting the snack industry to create growth and
opportunity. For more information, visit .Position Summary - - The
Operations and Finance Coordinator enables the SNAC office to
operate efficiently, ensuring all back-office operations run
smoothly so members can easily navigate all the offerings of SNAC.
- To maintain the integrity of SNAC's operation, this role is also
responsible for processing all financial transactions in a timely
manner and accurately reporting them.Accounting
Responsibilities
- Retain all necessary documents in accordance with the document
retention policy.
- Process invoices, upon receipt, in the bill.com system.
- Prepare and process deposits, including membership
payments.
- Maintain spreadsheets for membership dues payments of Domestic
Business and Associate as well as International Business. At the
beginning of each month distribute them to CEO, VP of Meetings and
Membership person.
- Create, record, and manage invoices for event booths and
sponsorships.
- Assist outside accountant with monthly financial statements,
annual audit, and tax returns; archive hard copies of each.
- Communicate on a regular and recurring basis with outside
accountant.
- Prepare and file the FEC report for SNACK PAC and reconcile the
corresponding bank account.
- Run credit cards for products orders and any other necessary
transactions.
- Keep track of event revenue and expenses on a separate
spreadsheet from accounting software.
- Reconcile monthly corporate Visa cards.Office Operations
- Keep accurate inventory of office supplies and make orders when
necessary. Communicate with staff consistently to ensure things are
well-stocked.
- Keep archive of Snack World and other prepared mailings and
promotional items.
- Serve as liaison between the IT and HR consultants and the
staff.
- Maintain organization of off-site storage.
- Lead the digitalization of files.
- Process sales/shipments of product orders, and shipments needed
for SNAC Intl's various off-site events.Membership
responsibilities:
- Membership Recruitment: assist with outreach, letter writing,
invoicing, and follow-up renewals. Track changes in fast-moving
categories by closely monitoring trade reports to build a prospect
list.
- Surveys: prepare periodic "Ask SNAC" membership surveys,
compile, and share results.
- Committee Liaison: assist with agenda development, on-site
meeting planning, and taking accurate minutes.
- Member relations: constantly seek opportunities to connect
member companies to association services, provide prompt responses
to questions, and make all feel welcome.
- Database Management: Responsible for monitoring changes to
company participation (personnel, plants) and keeping the database
current as well as facilitating upgrades to ensure database is best
serving the membership and staff.
- Lead membership renewal process, including issuing of invoices
and facilitating payments.
- Manage SNAC's Member Resources content on its website,
including updating, adding, and maintaining member user
accounts.
- Build and manage membership report cards.How To Apply Please
send a cover letter and resume to . - This position is open until
filled. Desired Qualifications:
- College degree or significant work experience.
- 2-4 years accounting experience including payroll and accounts
payable.
- Excellent interpersonal skills and exceptional customer
service.
- Excellent knowledge of accounting procedures and 1099
preparation.
- High proficiency in Microsoft Office, specifically Excel, Word,
Teams, and Zoom.
- Proficient in QuickBooks and bill.com a plus.
- Attention to detail with accurate data entry skills.
- Proven ability to meet deadlines, be flexible and adaptable,
and a strong communicator in a team.
- Must be highly organized and capable of managing multiple tasks
and priorities. -
- Requires excellent written and verbal communication skills.
-
- Must have a "hands on" approach to all tasks required to be
completed.PandoLogic. Category:Finance, Keywords:Financial Advisor,
Location:Arlington, VA-22209
Keywords: SNAC International, Alexandria , Operations and Finance Coordinator, Accounting, Auditing , Arlington, Virginia
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