Program Administrator

Company: Disability Solutions
Location: Sterling
Posted on: November 1, 2024

Job Description:

Job Description BAE Systems, a top-ten prime contractor to the U.S. Department of Defense, enables the U.S. government to transform data into intelligence and provides engineering, integration and sustainment support for critical military platforms and systems. Intelligence & Security provides services and products to the Department of Defense, the government, federal law enforcement officials, and troops deployed around the world.At BAE Systems, we promote a strong, collaborative culture and provide our employees with the tools, skills and training they need to succeed. We are all about trust, camaraderie and a shared ambition to lead the world in defense technologies and national security services. We offer flexible work environment to support the balance in your life and keep you performing at your best. Be a part of a company that is part of the community, driven to improve our future and protect our freedom.Are you a dynamic, detail-oriented individual with exceptional management, communication, and interpersonal skills? The chosen candidate will have the opportunity to step into a role that will lead all aspects of program administration within the program's PMO. We are looking for an experienced Program Administrator, well versed in staffing large contracts, to join our technology-based program supporting a key government customer. This program will deliver engineering services for network infrastructure as well as sophisticated enterprise computing infrastructure including end-point devices, data center hosted servers, multi-Cloud services as well as virtualized applications, and storage systems. ABCRequired Education, Experience, & Skills The Program Administrator will independently perform a wide range of functions and tasks in a fast paced, multi-function Program Management Office (PMO). This position requires vision, critical thinking, organization, leadership, and proficiency in developing, explaining, and supporting policy implementation. The skill of problem identification, analysis, and resolution is central to the effective conduct of activities. A minimum of 3 years' relevant experience required. Bachelor's degree in any related field.Daily responsibilities may include:

• Gathering, inputting, and retrieving electronic data; maintaining files and folders
• Initiating trouble tickets and coordinating office moves
• Researching and analyzing information and data to prepare reports, presentations, and papers
• Scheduling and coordinating meetings, calendars, and events
• Preparing routine correspondence in accordance with government standards
• Facilitating program review meetings
• Ordering supplies and maintaining inventory for PMO
• Coordinating with Task Order (TO) Project Managers (PMs) and PMO to collect and update input for contract deliverables
• Coordination with finance and subcontracts teams regarding incoming resources (SPWFs, charge codes changes and set up and CLIN changes)
• Reviewing and vetting partner company candidate submissions
• Communications with partner companies
• Setting up interviews with partner candidates and TO PMs
• Sending new hire reporting instructions and coordinating program new hire orientation
• Security clearance paperwork coordination, scanning, faxing, emailing
• Other administrative duties as assignedRequired Skills :
  • Bachelor's Degree with 3 years' relevant experience
  • Critical thinking
  • Proven track record working in fast-paced environments and successfully managing multiple projects at a time within required timeframes
  • Experience providing general or specialized administrative support to various offices and programs
  • The ability to communicate and collaborate with multidisciplinary teams
  • Experience in documentation planning and support, project administration, program management support, scheduling, mail services, records, and data input
  • Proficiency in writing, editing, and proofreading
  • The ability to research and extract relevant data
  • Proficiency in Microsoft Office products (Outlook, Word, Excel, PowerPoint, and Publisher)
  • Ability to work independently
  • Ability to travel to multiple buildings within the Dulles corridor
  • Experience supporting the governmentPreferred Education, Experience, & Skills
    • Experience organizing events such as networking, hiring, and retention events
    • Experience working on BAE programs and a solid understanding of BAE Systems internal policies and procedures
    • Familiarity with BAE business/program review requirements
    • Familiarity with staffing and subcontracting processes
    • Familiarity with IT and engineering contract supportPay InformationFull-Time Salary Range: $96470 - $164010Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.About BAE Systems Intelligence & Security BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do-from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels. Our Commitment to Diversity, Equity, and Inclusion:At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

Keywords: Disability Solutions, Alexandria , Program Administrator, Other , Sterling, Virginia